Message To All Conference Participants:

Thank you for your interest in participating in the PECERA’s 11th Annual Conference in Hangzhou, China! Here is some information for your reference.

I Registration
1) Time for conference registration is from 12:00 to 22:00 on July 24 and from 6:30 to 8:30 on July 25. (If you arrive after 8:30 on July 25, you can contact the Conference Organizing Committee for registration)

2) Please find the Registration Desk according to your nationality.
(Link1:Conference Registration Guide)
Conference participants need to prepare the following documents:
International delegates: please prepare the copy of your passport (biography page, visa page and entry stamp page) .and you should to show your passport when you sign in or register on site.
Delegate from Chinese Mainland: please prepare a copy of your ID card.

3) Payment and refund will be processed during the registration in Dollar (for international delegates) or RMB (for domestic delegates). Please prepare exact changes for payment.

4) You will get your registration fee receipts/ invoices when you complete the registration. If you need your hotel invoice, please come to get it during the following time:
17:30-20:00, July 25 (for participants who check in on July 24)
12:00-13:00, July 26 (for participants who check in on July 25)

II Accommodation
Conference participants who will accommodate at Airgrette Bay Narada Holiday Hotel in Hangzhou need to note the followings :

1) Each room offers free internet.
If you need to make international calls, please go to the hotel reception counter by yourself and pay for it in advance.

2) According to the rules of the hotel, you can check in after 14:00 on your arriving day if you have made room reservation in advance. Please check out before 12:00 on your leaving day. Late check-out up to 6:00 pm is normally half day charge and after 6:00 pm is another full night charge. However, on July 27 the hotel will allow free of charge late check-out at 1:00 pm.

III Paper presentation and poster presentation:
All venues use the computers with the USB interface and the system supports windows XP, windows 2007/2003, with window media. Please confirm your speech in advance whether they can work with these systems normally. If there are some special circumstances, such as your slides or videos need to play with the other systems, or you have the other equipment needs, it is better that you can take a laptop by yourself.

Strongly Recommend: It is better for every presenter to check your slides or video material on the computer in your presentation room before your presentation session start.

The main venue of this conference is Junlan Ballroom. There are 12 concurrent sessions, four of which are in the Uniu Kindergarten near the Aigrette Bay Narada Holiday Hotel. The name of session rooms and the themes referring to each session will be posted in every concurrent session. The presenters can find the sessions with the help of volunteers and markup language outside each session. The presenters and audience in the Uniu Kindergarten should pay attention on way between hotel and kindergarten.
PAPER PRESENTATIONS
There will be two 120-minute and two 60-minute concurrent sessions on July 25 to July 27: Paper Presentations (I), (II) and (III). (Please refer to the website for exact date and time.) During each session, 4-5 paper/ 2-3 paper presentations will be conducted. Each presentation is allocated 15-20 minutes, followed by a 5-minute “Question & Answer” session for each presenting team. Although there will be 1~2 chair(s) at each session to moderate the process, we would appreciate that each presenting team will not exceed the allocated time limit in order to be fair to everybody.
POSTER PRESENTATIONS
There are two days poster presentation sessions on July 26 and July 27: Poster presentation(I), (II)(Please refer to the website for your exact date and time.) We will be providing display boards for the poster presentation. The display area of each is approximately 60 cm (W) x 100 cm (H), which is a vertical, or "'portrait" orientation. Poster presenters will need to bring a ready-for-display poster of your presentation content. Presenters should also bring along any stationary or materials necessary for putting up their posters. There will not be any supply of materials at the conference.
"Posters (I)" presenters can set up their posters starting from 8:00 a.m. on July 26. The Q&A session of your posters will be arranged at 1:00 p.m. to 2:00 p.m. on the same day. Presenters should be available at their posters to answer questions from other delegates. They should take off the posters after the Q&A session and leave the board for group B presenters.
"Posters (II)" presenters can set up starting from 8:00 a.m. on July 27. The Q&A session will be arranged at 9:30a.m. to 10:30 a.m. on the day. Presenters should be available at their posters to answer questions from other delegates. They should take off the posters after the Q&A session.
Here are some requirements on the poster layout:
• Please word-process all text (including captions);
• The poster title, author’s name and institute should be displayed clearly at the top-center of the display board, with font size not less than 70;
• Content text should be readable from five feet away. Use a minimum font size of 18 points;
• For both English and Chinese posters, the text should read from left to right, and top to bottom;
• Cite and reference any sources of information other than your own, just as you would do with a research paper. The "References Cited" should be placed at the end of the poster;
• You may use visuals such as photos, pictures, graphs, etc. Each visual should have a brief title, clearly labeled and integrated with the text.
IV Diet
Each conference delegates will receive lunch vouchers. Some delegates who have register for the Welcome Reception and Banquet will receive relative vouchers. Please don’t lose your vouchers, because you need to show them when you go to lunch, the welcome reception as well as the banquet.


V Tourism
We are sorry to inform you that travel agencies can not afford the original arrangements for the tour to Shanghai and Expo 2010 due to the peak flow of Expo and problems in room reservation and other aspects. So we now only serve for the sightseeing in Hangzhou, for which the travel agency will accept on-site reservation on the registration day.（Link2:Tour Schedule）

VI Invitation letter
If you need an invitation letter, please send your name, affiliation, title (Prof. / Dr. / Mr. / Ms. / Miss), the title of your paper, the form of your presentation (paper or poster presentation) to this e-mail address: invi.pecera.hz@gmail.com.

VII Transportation
Because most conference participants will directly arrive in Hangzhou at the Hangzhou Xiaoshan airport, we will arrange shuttle buses to the conference site from the Hangzhou Xiaoshan airport. There are two shuttles on July 24th. The time of shuttle service is 3:30PM and 9:30PM on July 24. We will arrange volunteers (dressed in uniforms with a logo of PECERA) at the airport for guiding. The distance between the airport and the Aigrette Resort is about 60 kilometers. The approximate journey time is an hour. If you’d like to take the shuttle bus, you need to pay 10 dollars for the service (please prepare the exact changes).

We won’t provide shuttle bus service at the Shanghai Pudong Airport and the Shanghai Hongqiao Airport. We recommend that you take a long-distance bus to Hangzhou, and then take a taxi to the hotel.
Link3：The traffic guide to go to the Aigrette Bay Narada Holiday Hotel
Link4：The map of the Aigrette Bay Narada Holiday Hotel
Link5：The line map from Xiaoshan airport to Aigrette Bay Narada Holiday Hotel
Link6：Tips （2）

Ⅷ Governing Board Meeting
There are two governing board meeting in PECERA (Hangzhou) Conference. The first meeting will be held at 16:00 on July 24th in Wenyuan Room of the hotel. The second meeting will be held at 7:00AM on July 27th with breakfast in Wenyuan Room of the hotel.
Besides, an editorial meeting will be held at lunch time on July 25th in Wenyuan Room of the hotel.


With regards,

PECERA(China) committee